"Eighty-two percent of employees report poor information management is damaging productivity in the workplace" - according to PaperFree partner M-Files. In their study, the 2019 Global Intelligent Information Management Benchmark Report, M-Files found that a leading hinderance to productivity was workers knowing what system contained needed information, how to use it, and knowing if the file was the most current. The study surveyed 1,500 office workers around the world.
Their study also revealed the following:
- 42 percent cited challenges with improper or incorrect labelling of documents
- 41 percent reported that information was frequently stored in the incorrect folder or system -- with 29 percent asserting information was misplaced or lost
- 26 percent cited challenges determining which system or repository to search, while 26 percent were unsure whether they found the current version of a document
It's easy to see how this is happening - organizations are still using file tree structures to organize their corporate information manually. Documents can be misfiled, revisions aren't consolidated, and even multiple servers could be involved.
“These findings clearly show the need for change in information management practices across all organizations – both large and small – wherever they are in their transition to a digital workplace,” said Greg Milliken, senior vice president of marketing at M-Files. “With the exponential proliferation of information in today’s business environment, many companies are failing to give their employees quick and easy access to the information they need, severely reducing productivity. To combat this, enterprises will need to adopt intelligent information management solutions that dramatically change the way they manage and process information, enabling workers to focus on adding more value to the organization.”
Not surprisingly, 91% of workers surveyed reported that their job would be easier if they could quickly and easily access a needed document without having to know where it was stored. That's where M-Files comes it - its content management database dynamically links information together, manages versions, and enables easy access of documents spread across the enterprise. To learn more about how M-Files can help your business manage its documents more effectively, please give us a call.
This article was based on a January 16, 2019 M-Files press release.