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Legal | Administrative

legal-iconPaper and the legal system - a seemingly inseparable pair that causes significant daily challenges for those tasked with storing, managing, and accessing it.  The management of this information - contracts, agreements, legal filings, and more - is critical given the need for information on demand while insuring confidentiality and data security.  And, when courts or legal filings are involved even a single form can cause a lengthy and expensive headache.  And, as legal enterprises grow, merge, and change over time the demands from attorneys, clients, and their associated workforces put an even greater strain on manual paper processes.

Workers in administrative roles find themselves in very much the same position as well - applications, files, notices, reports - the list goes on.  There truly is a need for powerful tools to make sense of the mountains of paper that legal and administrative organizations must cope with.

Information Capture & Management

PaperFree offers flexible and powerful enterprise information capture and management solutions to enable you to leverage your busines information to power your company’s processes.  As the foundation on which successful business data management is built, they allow your organization to capture paper data and digitize it into useful, efficient information that can power your enterprise. From collaborating on business documents, to delivering case-based applications, to managing highly precise processes in most regulated business environments, having information at your fingertips enhances the movement of information through your organization.

PaperFree offers a variety of powerful tools to enable your operation to store data in one central, streamlined repository while enabling users in all areas of your enterprise to access the information they need quickly. Attorneys have access to old case files, workers can file reports, and all information is managed.  Taxonomies and built-in workflows are also included to enhance the access of information by cross-linking information and allowing quick searches. Effective permission configurations keep information available to only those who are allowed to see it. And, it’s scalable and administration is simplified.

Enterprise Content Management for Legal Admin

Accounts Payable | Accounts Receivable

PaperFree offers solutions that speed up your organization's accounting processes - solutions that can receive invoices, digitize them, and then populate their information into a workflow that is automatically routed to the correct department.  Accounts payable needs are covered as well with powerful utilities such as DepositCritical check processing.  By doing this, your enterprise can speed the reconciliation of accounts and reduce the error that comes with handling paper documentation.

Backfile Conversion

As technology has advanced, new options for data processing have emerged that have had a immense impact on how our businesses and organizations are run.  However, in many cases old paper data still remains, locked up in dusty filing cabinets and expensive storage facilities.  Access to this data requires labor, travel, and at times exhaustive searching to find a critical document.  The cure for this burden is backfile conversion - converting all those paper documents to digital information that can be stored, accessed, and managed remotely.  And, digital files mean that multiple users can access a piece of information at the same time without leaving their workstations.  Backfile conversion also allows you to adhere to document retention laws without the burden of expensive and inefficient storage.  PaperFree is experienced in backfile conversion and offers many solutions customized to your needs.

Customer Care Programs

All citizens at some point in their life require the services of an attorney - for trusts, wills, court cases, and many other reasons.  However, legal entities often have a need to offer particular services at lower rates or extended terms to selected, approved groups of clients.  These programs are a huge benefit to those who qualify, but at the same time come with a lot of overhead in managing the application, approval, and maintenance aspects of offering a service outside of the norm.  PaperFree offers solutions that support these programs from application processing all the way to managing customer profiles, all while managing the costs and labor necessary.

Customer Service

By making information quick and easy to access, the process of retrieving and processing information for customers will be improved.  With content management solutions from PaperFree, legal documents don't go missing and the powerful workflow capabilities ensure that no steps are skipped in preparing a case for filing.  Customers will also enjoy faster answers to their questions, less problems with paperwork, and service without hiccups.

Legal & Regulatory Compliance

Banking and financial institutions are one of the most highly regulated industries today - Check21, the Patriot Act, and FDIC regulations are only a few of the standards that they must adhere to.  Enterprise content management systems ease this burden by enabling your industry to maintain accurate, comprehensive reports for regulatory review.  Powerful workflows assist in making sure that no steps are missed in the process and that all of the correct assets are available.  And, documentation for legal cases can be easily organized and reviewed by only those with permission to do so.


blackmark-logo.pngCustomers trust financial institutions with their money, and are more and more relying on them to protect their personal information as well.  This is often achieved through digital security measures, but occasionally there are paper forms that contain sensitive data that must be protected.  PaperFree's BlackMark and BlackMark+ redaction solutions offer powerful protection by "burning" the confidential data in the image so that there are no loopholes to access it.  BlackMark is a manual redaction solution that offers a variety of redaction options and annotations, and BlackMark+ offers automated redaction of a variety of configurable document types.  Visit BlackMark to learn more.

Enterprise information capture and management solutions from PaperFree empower your enterprise to put its data to work for you – reducing costs, time searching for information, and increasing the power of your business information. To learn more about how PaperFree can employ these solutions in your organization, please give us a call today.

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PaperFree is happy to discuss how our solutions and services can can improve your company's information capture and management workflow.

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