Paper and property - a seemingly inseparable pair that causes significant daily challenges for those tasked with storing, managing, and accessing it. The management of this information - contracts, agreements, legal filings, and more - is critical given the need for information on demand while insuring confidentiality and data security. As organizations grow, merge, and change over time the demands from realtors, clients, and workforce put an even greater strain on manual paper processes.
Workers in administrative roles find themselves in very much the same position as well - applications, files, notices, reports - the list goes on. There truly is a need for powerful tools to make sense of the mountains of paper that real estate organizations must cope with.
PaperFree offers flexible and powerful enterprise information capture and management systems to enable you to leverage this information to power your company’s processes. As the foundation on which successful business data management is built, they allow your organization to capture paper data and digitize it into useful, efficient data that can power your enterprise. From collaborating on business documents to delivering case-based applications to managing highly precise processes in most regulated business environments, having information at your fingertips enhances the movement of information through your organization.
PaperFree offers a variety of powerful tools to enable your operation to store data in one central, streamlined repository while enabling users in all areas of your enterprise to access the information they need quickly. Realtors have access to old transaction files, workers can file reports, and all information is managed. Taxonomies and built-in workflows are also included to enhance the access of information by cross-linking information and allowing quick searches. Effective permission configurations keep information available to only those who are allowed to see it. And, it’s scalable and administration is simplified.
PaperFree offers solutions that speed up your organization's accounting processes - solutions that can receive invoices, digitize them, and then populate them into a workflow that is automatically routed to the correct department. Accounts payable needs are covered as well with powerful utilities such as DepositCritical check processing. By doing this, your enterprise can speed the reconciliation of accounts and reduce the error that comes with handling paper documentation.
One particular burden that real estate institutions must cope with is the payment of accounts with paper checks. Items that payment is presented for are extensive and at times, payors may only provide one check to cover multiple accounts. PaperFree offers helpful solutions to more easily manage this need, without creating extensive extra steps in your accounts receivable processing. In fact, PaperFree's solutions integrate seamlessly with capture solutions, automatically recognizing payments for a variety of transaction types and reconciling accounts electronically with Check21 standards. Checks are cleared faster and never leave your premises, reducing errors as well as the cost of a lockbox service!
Human Resources departments are one of the most paper-heavy departments of an organization. The paperwork is endless: employee files, benefits forms, disability paperwork, payroll, reports, applications, memos, etc. - this burden can slow down any department. With data capture and electronic management, these files can be managed and retrieved quickly and easily. No more lost paperwork or piles of things to file - everything is automatic, streamlined, and accessible by those with proper permissions. Employees enjoy faster responses to their inquiries and the overall process is more streamlined.
Property exchanging hands is a very regulated process with plenty of legal oversight that organizations must adhere to. Enterprise content management systems ease this burden by enabling your industry to maintain accurate, comprehensive reports for regulatory review. Powerful workflows assist in making sure that no steps are missed in the process and that all of the correct assets are available. And, documentation for legal cases can be easily organized and reviewed by only those with permission to do so.
Enterprise information capture and management solutions from PaperFree empower your enterprise to put its data to work for you – reducing costs, time searching for information, and increasing the power of your business information. To learn more about how PaperFree can employ these solutions in your organization, please give us a call today.