How can Enterprise Content Management solutions help your Energy & Engineering workflow?
Energy, engineering, and EPC companies are facing more and more demand for oil and gas and are in the thick in the struggle to expand production while being mindful of costs, regulations, and competition. Not only do companies have to manage their product, they must also manage their information. The process of running and maintaining an energy supplier creates an incredible amount of information on paper - such as geological reports, exploration data, and plant schedules. This content must be managed, organized, and accessible to all sectors of the business and all of its associated users. How to manage this data is becoming more of a challenge for energy and engineering companies given the variety of formats information comes in and the new ways to create it. And, in many cases the data businesses maintain is subject to strict regulatory oversight to ensure the accuracy of their data and the safety of an operation.
PaperFree offers a suite of powerful content management solutions handle the paper burdens faced by energy and engineering enterprises with smart capture products to scan and digitize information, repositories to process and store data, as well as add-on solutions to expand the capabilities of these systems.
How does it work?
Creating an enterprise content management process for energy and engineering enterprises is simple in concept, but more intensive in execution. To begin, paper-based information such as reports, plant data, and more is collected at the first point of contact and scanned into the document capture system. Here, industry-leading processing solutions ingest and interpret the data against established business rules and document templates and return accurately digitized data that can be exported to a processing workflow. These customized workflows then handle any of a number of tasks automatically - analyzing plant reports, staff data, safety audits, and more. In many cases these workflows can also automatically link documents together, so all departments of your institution have up-to-date access to the information they need. These automatic features and up-to-date information significantly increase the productivity and output of your workers. And, once data is digitized and workflows completed the data is stored for easy lookup later.
The customization and integration of these data capture systems is an intensive process, requiring skill and experience. That's why a trusted partner like PaperFree is your guide for how to maximize the functionality and economies of your content management system. Contact us to learn more about how we can revolutionize your organization's data processes.
How can enterprise content management help you?
Information Capture & Management
There is the opportunity to leverage this information to power your company’s processes – powerful content management platforms from PaperFree are the foundation on which successful business data management is built. From collaborating on business documents, to delivering case-based applications, to managing highly precise processes in highly regulated business environments, these systems provide powerful tools to manage your information and help you reach your business goals.
PaperFree offers a variety of solutions to enable your operation to store data in one central, streamlined repository while enabling users in all areas of your enterprise to access the information they need quickly. For example, technical drawings on a component and its related parts can be stored and maintained, safety reports can be quickly retrieved for regulatory inspections, and research can be available to all members of a distributed team. Visit our Information Capture and Management Solutions page to learn more.
Taxonomies and built-in workflows are also included to enhance the access of information by cross-linking information and allowing quick searches. Effective permission configurations keep information available to only those who are allowed to see it. And, it’s scalable and administration is simplified. Digital data management also offers a variety of other benefits:
- Increase production with aging assets
- Deliver projects on time
- Manage costs
- Streamline compliance processes
- Enable digital oilfield upstream
- Adapt to environmental and social pressures
- Improve handover, upgrading, and decommissioning procedures
Accounts Payable | Accounts Receivable
PaperFree offers solutions that speed up your organization's accounting processes - solutions that can receive invoices, digitize them, and then populate them into a workflow that is automatically routed to the correct department. Accounts payable needs are covered as well with powerful utilities such as DepositCritical check processing. By doing this, your enterprise can speed the reconciliation of accounts and reduce the error that comes with handling paper documentation. Visit our Accounts Payable Solutions and Accounts Receivable Solutions pages to learn more.
Customer Care Programs
All walks of life require the services that a utility company provides - electricity is vital for our daily lives in powering technology, appliances, and climate control systems. However, utility companies often have a need to offer energy at lower rates to selected, approved groups of customers. These programs are a huge benefit to the community, but at the same time come with a lot of overhead in managing the application, approval, and maintenance aspects of offering a service outside of the normal product. PaperFree offers solutions that support these programs from application processing all the way to managing customer profiles, all while managing the costs and labor necessary. Visit our Member Management Solutions page to learn more.
By making information quick and easy to access, the process of retrieving and processing information for customers will be improved. With content management systems from PaperFree, customer documents don't go missing and the powerful workflow capabilities ensure that no steps are skipped in the production process. Customers will also enjoy faster answers to their questions, less problems with paperwork, and service without hiccups.
Legal & Regulatory Compliance
Like many other industries, energy and engineering companies are subject to a variety of regulations - EPA, FDA, and product safety regulations are only a few of the standards that they must adhere to. Enterprise content management systems ease this burden by enabling your industry to maintain accurate, comprehensive reports for regulatory review. Powerful workflows assist in making sure that no steps are missed in the process and that all of the correct assets are available. And, documentation for legal cases can be easily organized and reviewed by only those with permission to do so.
Mergers & Acquisitions
Among one of the most complex and confusing processes an organization will undergo is a merger or acquisition. The consolidation of workforces, physical assets, intellectual property, and business processes is an intensive undertaking. By organizing your information with enterprise data capture and management, you can track the process of specific steps, who has them, and where they will go next. PaperFree's backfile conversion solutions also allow you to digitize old, paper information to make it more easily available for review by regulators and workers. By streamlining the process of a merger or acquisition, this solution saves money, time, and the headaches involved.
On occasion, energy and engineering companies have documents with sensitive information that must be protected by redaction, such as documentation about an unreleased or scrapped product, or even information to be omitted from a regulatory report. PaperFree's BlackMark+ automated redaction solution offer powerful protection by "burning" the confidential data in the image so that there are no loopholes to access it. Visit BlackMark automated redaction solutions to learn more.
Enterprise information capture and management solutions from PaperFree empower your enterprise to put its data to work for you – reducing costs, time searching for information, and increasing the power of your business information. To learn more about how PaperFree can employ these solutions in your organization, please give us a call today.